Spring Showcase 2012
What
What are the Spring Showcases?
Just like most studios, we have a year-end revue (some call it a "recital"). However, we prefer
to call it our Spring Showcases! Our event is way more than a "recital"; it's an entertaining
production that the whole family will enjoy! We go out of our way to make sure the show is fun and unique!! We constantly receive compliments about how
fun our shows are. Yes, even the Dads enjoy themselves at one of our shows. We're so proud of our event, and we believe it’s the best
year-end revue you'll ever see!
When
When are the Spring Showcases?
There are FIVE different shows:
- Saturday, June 9, 2012 at 7:00 pm
- Sunday, June 10, 2012 at 12:00 pm
- Sunday, June 10, 2012 at 2:15 pm
- Sunday, June 10, 2012 at 4:30 pm
- Sunday, June 10, 2012 at 7:00 pm
Performers should arrive 15-30 minutes early, already dressed, with hair and make-up.
Each show will start ON TIME.
Schedule
What Showcase will we be in?
Check the binder at the front desk.
Check back soon for the first draft of our show schedules!
Where
Where are the Spring Showcases?
The Spring Showcases will be held at Sycamore High School, 7400 Cornell Road, Cincinnati, Ohio, (Hamilton County), 45242
Our directions to Sycamore High School:
Take I-275 to exit 50 toward Montgomery/Morrow. Turn right onto Montgomery Rd. Take the first left onto Cornell Rd. After approximately 1 mile the school is at 7400 Cornell Rd.
View Larger Map
View driving directions
The complete Guide to Spring Showcase
For a most positive experience, we recommend that you read
the comprehensive information provided in the collapsible panes below. They should answer most questions
about Spring Showcase, as well as prepare the performer and family for this big event. Still have questions? Please, let us know.
Tumblers in the Spring Showcases
Our annual Spring Showcases include performances by dancers and tumblers who have worked hard on their skills all year, and are ready to show off for friends and family. All children love to dress up and perform on this special day - a day just for them!
Will they wear a costume?
Yes! Our theme this year is “Under the Sea" and our song is "The Swim."
Our tumblers will be dressed in costumes that have a tropical feel, a mix-and-match tank top and skort outfit in four fun colors: hot pink, lime green, yellow, turquoise blue.
Boys will wear board shorts and a T-shirt!
What exactly will they do during the performance?
Their routine will have some simple dance steps in it, and as many tumbling tricks as they know how to do.
We use mats on stage for safety. It’s a lot of fun!
When will they learn and practice the routine?
There will be seven rehearsals, held on Tuesday evenings, 45 minutes each:
- April 17
- *April 24 (Parents week, plan on attending to learn about showcase!)
- May 1
- May 8 (Photo week, come in costume/make-up!)
- May 15
- May 22
- May 29
- In addition, participants need to attend a Dress Reheasal on Saturday, June 9 (at Sycamore High School)
Depending on which show your child is assigned to, the rehearsals will be held at the following times:
| Which Showcase? |
Rehearsal Day/Time |
| Show #2 |
Tuesdays 5:00-5:45 pm |
| Show #3 |
Tuesdays 5:45-6:30 pm |
| Show #4 |
Tuesdays 6:30-7:15 pm |
If your child is dancing in the Showcase, every effort will be made to have them tumble in the same show.
IMPORTANT:
In order to minimize costs, we are only holding 7 rehearsals. In our experience, children need all 7 rehearsals without missing any weeks, to fully understand what to do during the routine. If anyone is absent, it will confuse your child as well as the other children. This can cause “traffic problems” (i.e., accidentally go the wrong way, run into each other, tumble at the wrong time, etc.) which may cause injury.
That’s why we are asking for you to consider the commitment. If you think you will miss more than one rehearsal,
or the June 9 dress rehearsal, perhaps you should not participate this year. Thank you.
Who is the teacher?
Miss Kayla, our Assistant Tumbling Director, will choreograph and teach the routine.
How much is participation?
The fee for participation is:
$45.00—Costume
$30.00—Tuition for the rehearsals
Total: $75.00—what a bargain!!!
Tickets to the show are additional.
When do we need to decide by?
The deadline to register is March 1. Why so early? Even though rehearsals
don’t begin until April, we need time to order costumes. Sign up now!
How do we sign up?
See your teacher or go to the front desk.
Costume, Tights, Shoes, Make-Up and Hair Styletyle
Costume
How much are costumes?
All costumes are: $65.00 if paid by November 3, $75.00 if paid by December 1, and $85.00 if paid after December 1. Costumes cannot be ordered after February 1. So make sure you get your payment in as soon as possible!
How can I see which costume my child will be wearing?
Costume selections will be displayed in a costume binder which will be located at the front desk.
In this costume binder, you will also find:
- The type of shoes, tights and/or socks needed for the costume.
- The hair style your class should wear.
- The list of students who have paid for costumes and are in the Showcase. Please check to make sure your child’s name is listed here and spelled correctly.
- The date and time your child should report to the Dress Rehearsal.
- The date and time your child should report to the Spring Showcase.
What size costume will you order for my child?
One of our staff members will be coming to each class to measure the students. We then compare each child’s measurements to a sizing chart supplied by the costume company. From that chart, we select a size. Costumes usually run in standard sizes (small, medium, large). We order the size that we feel will fit based on measurements. If we are uncertain, we usually size up. Costumes are NOT "made to fit your child." Therefore, some alterations may be necessary. Those are the parent’s responsibility.
When will the costumes come in?
Most costume companies take 10-12 weeks because they make all costumes "to order." You will receive your costume as soon as it is received, usually by the end of April. Costumes will be tried on during class time.
What if the costume doesn’t fit?
If necessary we will exchange it for a different size. However, the costume may still need some minor alterations, which are your responsibility. This includes hemming any pants that are too long.
Tights
Are tights included in the costume?
If tights are required for your costume, they will be included. Please open packages of tights carefully. If the tights are the wrong size, you may exchange them within a week as long as they are UNWORN and in original packaging.
No underwear should be worn under tights! Do not wear tights to class. Tights must look NEW for performances. If socks are required for your costume, you will be asked to provide them. Please see costume binder for more information.
Shoes
Are shoes included in the costume?
Shoes are not included. You must provide your own. Please check the costume binder for the type of shoes you will need.
Make-Up
Why do performers need to wear make-up?
A little make-up is needed on all performers, even young children, because the stage lights are very bright. This can tend to “wash out” faces and make performers look pale. From a distance, the audience will not be able to see a performer’s lips; and the SMILE is what we want to see most!
Is make-up included in the costume?
Make-up is not included. You can provide your own, or for your convenience, you can purchase a ready-made make-up kit at the front desk. These kits cost $3.00 and contain enough samples for three uses: (1) your group pictures, (2) the dress rehearsal, and (3) spring showcases. The kits include:
- Pink blush
- White eye shadow over entire lid
- Brown eye shadow in the crease
- Dark brown eye liner (top eyelid only)
- Mascara
- Fuchsia (reddish-pink) lipstick
During "All About Parents Week," we will teach you how to apply the make-up and hairstyle.
Why aren’t the make-up kits free? They look like "free samples" that you get from Mary Kay.
Did you know that Mary Kay representatives have to pay for their samples? Usually they can give out one or two for free, but because we need hundreds of these kits, we need to pay for them. We sell them to you at our cost. We hope that you will find this to be a convenient service that is also economical.
Hair
How will my child have to fix her hair?
Please check costume book to see how your class will be wearing their hair. If your class requires a bun, you may want to purchase a hair kit from the front desk. Each hair kit is less than a dollar and includes bobby pins, a hair net and a hair elastic tie. You will still need hair gel and hair spray.
All hairpieces and crowns must be securely fastened with bobby pins. For security, criss-cross the bobby pins over each other.
How do you make a bun?
Click this link for step-by-step instructions:
How to Make a Bun
During "All About Parents Week," we will teach you how to apply the make-up and hairstyle.
Miscellaneous:
- Some costume assembly may be required, for example, shoulder straps may need to be safety pinned. Your instructor will give you special instructions during "All About Parents Week."
- If costume includes a hairpiece, it will be fastened to the costume. Do not separate until you are ready to use the hairpiece. These tend to get lost and many times they cannot be replaced.
- Students should not eat or drink while in costume.
- Please refrain from wearing costume except when needed.
- NO NAIL POLISH, watches, earrings, jewelry, etc.
Group and Individual Photos
When will photos be taken?
Oak Haven Photography will be coming to Dance Etc. the week of May 14-19, during class time, to take group as well as individual photos. Your child will simply need to wear his/her full costume (see below) to class that week. The whole class will get a group photo taken, plus you will also be given an opportunity to get individual photos taken. You are not obligated to purchase a group photo, but we would like everyone to be in the photo. (For courtesy reasons, parents will not be permitted to take their own group photos at this time.)
Do we wear full costume AND make-up on photo day?
Students should wear their entire costumes, including accessories, tights, hairstyle and make-up, so we can check for things that need to be fixed, pinned, etc. In previous years we have discovered that some people need help with fixing the hair. Please bring additional supplies (hair spray, bobby pins, lipstick, etc.) so we can help you.
Who is the photographer?
For many years, we have used Oak Haven Photography. They are simply the best, for quality, for service and for price. We wholeheartedly recommend them. We won’t use anyone else! Trust us, you’ll be happy. Check out their website here.
How much are photo packages?
Group photo is $10.00 for a 5x7, or $15.00 for an 8x10. Individual photo packages range from $20.00 to $70.00.
The more you order, the more you save.
How can I put my child’s photo in the Showcase Program?
While you’re ordering your child’s photo package, don’t forget to put your child’s photo in our beautiful commemorative
Showcase Program.
It is a fun, inexpensive way to add remembrance to your special day. You can add words of encouragement or a short message.
Dress Rehearsal Information
What is the Dress Rehearsal?
The Dress Rehearsal is an opportunity for our performers to acquaint themselves with the stage surroundings. They will learn where to enter and exit, where their designated spots are on stage, which way to face and how to deal with stage lights. Many times performers (of all ages!) get disoriented the first time they are on stage.
Each class will run through their routine once or twice. With each run-through the kids usually remember their routine better, and can also practice smiling and looking out to the audience.
Parents also get a chance to verify how much time it takes for traveling to the venue. It’s always a good idea to make sure you know where you’re going the day ahead of time. (Occasionally, someone does go to the wrong school!)
This rehearsal also allows us the opportunity to test our music, sound system, and props. It’s a very important day for all of us!
Is participation mandatory?
Yes, however we understand that on occasion an important event such as a family member's wedding falls on Dress Rehearsal day; and not all conflicts can be avoided. While we will not remove a child from the performance for missing the Dress Rehearsal, we strongly discourage students from missing.
The consequences of missing this important day could cause your child to be "lost" on stage. This can negatively affect the entire class as well. Your attendance at Dress Rehearsal is both important and appreciated!!
When is the Dress Rehearsal?
We have Dress Rehearsals on Friday, June 8 and Saturday, June 9. The time to report is located in the costume binder located at the front desk. Don't forget that if your child is in the Closing Number, she will have TWO different rehearsal times.
How long will it take?
Allow anywhere from one to two hours for rehearsing. We make a considerable effort to plan ahead for the exact amount of time we need, but sometimes we run late. However, last year, we were on time or early.
Our goal is to be on time. However, keep in mind that, when working with children, sometimes the process just takes longer. We will do whatever it takes to make sure the children are adequately prepared.
To avoid unnecessary stress on Dress Rehearsal day, plan on being at the venue for at least two hours and don't schedule other appointments close to your rehearsal times!
What will happen on Dress Rehearsal Day?
This year, we will start rehearsing the Closing Number first, then proceed to rehearse each routine in the order which it is in the program.
When you arrive, sit in the auditorium and listen for an announcement for your group to assemble. The teacher or a helper will assemble the group and take them backstage and get them ready.
Each group will run their routine one or two times on stage.
Remember that for the Closing Number, dancers should be wearing the chosen T-shirt and black pants/shorts.
After finishing the Closing Number rehearsal, change into costume to prepare for your class rehearsal.
Again: To avoid unnecessary stress on Dress Rehearsal day, plan on being at the venue for at least two hours and don't schedule other appointments close to your rehearsal times!
Where is the Dress Rehearsal?
In the auditorium at Sycamore High School.
What should we wear to Dress Rehearsal?
Please have your child wear his/her entire costume (including hairpieces and tights) with appropriate hairstyle and make-up. There should be no extra jewelry, no nail polish, no underwear underneath tights, etc. In other words: "Dress in full for the Dress Rehearsal."
DVD’s
There are many benefits to hiring a professional videographer to record our Spring Showcase. First, they do a great job, providing a quality product. They have two cameras so they alternate between views of the full stage and close-ups of the children.
Another benefit is that you will have a video of the entire show. Kids love to watch the entire show over and over again, especially the exciting show opening and grand finalé! Special features on the DVD that are fun, including a slide show of still photos taken during the show. And finally, it allows parents to just sit back and relax, not having to worry about anything but enjoying their child’s big debut on stage.
Why can’t we videotape during the Spring Showcases?
In the past, we've had many complaints about people moving around, standing up, talking and making noise. One dad was disappointed to discover that he accidentally filmed the wrong child because the dancers were dressed the same and he was looking through the camera lens. It was not a pleasurable experience for most of our audience members.
How much are DVD’s?
Each DVD is $23.00 and includes sales tax. If you like, we can ship the DVD to your home for an additional $3.50 charge.
DVD Order Form
When will the DVD’s be ready?
DVD’s will be ready by approximately July 21. We will e-mail you when they are ready, to remind you to stop by the studio and pick yours up. A notice will also be posted on the website’s main page when they are ready. If you do not hear from us by July
21, please call us at 576-1400.
When is the deadline for ordering?
We can take your order at any time.
Tickets
Due to the high cost of renting the auditorium, we do have to charge for admission to all our shows. Ticket sales help pay for rental of auditorium for rehearsals and shows, rental of lighting equipment, auditorium manager, custodians, lighting and sound crew, insurance, etc.
Tickets are just $7.00 each when purchased on or before June 7, or $8.00 on Showcase weekend.*
*If you are in more than one show, your rate is discounted - see front desk for details.
All seating is RESERVED seating. This means "first come, first serve" on getting the seats you want. Viewers have reported that every seat in the house is a good one. There are other benefits to reserved seating:
- No waiting in long lines before the show to get the best seats you can.
- No confusion; you will know exactly where to go when it's show day.
- Your child will know exactly where you will be sitting in the theatre, putting her at ease.
Tickets will go on sale on Wednesday, May 2 at noon. Each student will be able to purchase 6 tickets (10 if you have two or more students in the same show).
Tuition must be paid through the entire year to purchase tickets. Due to the fact that seating is reserved, we cannot offer refunds on tickets.
Security
Security and safety for our children is of the utmost importance to us. Therefore, we have put in place a system of security.
- Backstage and waiting areas are secure areas. Adults may not enter these areas without an identifiable wrist band which will be given out with purchased tickets.
One adult only may accompany each child.
- When arriving at the auditorium, students and authorized adults will be directed to a secure waiting area. Volunteers will then escort performers to the backstage area.
- When the entire show is over, including the closing number and final bow, and the children have returned to their waiting rooms, adults wearing wristbands will be given directions on how to pick up their children.
- These rules are for your own safety. Please support our volunteers and security guards. They will be instructed not to make exceptions, so please make arrangements in advance.
Thank you for your cooperation!
Volunteers
We could simply not put on our annual show without the help of generous volunteers.
Every year, we need 1-2 volunteers for each class to watch students backstage before and after their performance.
We are also in need of dads to be security guards.
If you think this might be something you are interested in, consider volunteering this year.
Volunteers get to sit in the audience to see their child(ren) perform.
Also, volunteers get to view the performance from a front row seat.
E-mail us now and become a volunteer!
Program Advertising Information
Business Ads
Our Spring Showcase Program is read by over 2,500 people during the show, and while they are waiting for the shows to start.
Programs are usually saved as a keepsake for years to come! And, it is a great value for advertisers – prices start at just $20.00.
We can help with your ad design. If you own a business, consider advertising in the Spring Showcase Program!
Business Ad Information and Form
Sizing Page for Business Ads
Parent Ads
Class Photo:
The photographer will take a photo of your child's class. Your group can put this class photo in the program for just $50.00. It can include student names,
special messages and words of love and encouragement for your performers! If you divide the cost amongst the parents, it becomes an affordable, easy way to
remember your child's year of dance.
Group Photo Form
Student Photo:
You can put your child's photo in the program for just $25.00. Supply your own picture, or use the one our photographer takes!
You can include special messages and words of love and encouragement for your performer!
Student Photo Form
Dancer-Gram:
Parents may also put a “one-liner” message in the program, which is a one- or two-line message for your dancer, teacher or teammmate. Just $4.00!
One-Liner Ad Form
Closing Number Rehearsal Information
What’s the Closing Number?
The Closing Number is an 8-minute choreographed routine that is performed at the end of the show. It features a mixture of four or five songs.
Each group will only be assigned to one song. The types of dancing include jazz and/or hip-hop. Dancers will be assigned to the song that suits them best.
Who participates?
Students age 5 and up who have already learned their Showcase routine and are ready for more choreography. Usually those under the age of 5 are not included in the Closing Number because it confuses them to do more than one routine.
Students participating in the closing number will learn the choreography during their regular classes, beginning in May.
Please ask your teacher if you are not sure whether your child’s class is going to be participating in the choreography or not.
What do we have to wear?
Students who are participating in the choreography are asked to wear a light blue "underwater themed" T-shirt as well as black pants or shorts and dance shoes (black jazz or hip-hop shoes preferred).
After your child finishes performing her regular routine in the Showcase, she will change into this outfit. We do have helpers backstage. Please explain the process to your
child so she understands what to do.
Is participation mandatory?
No. You do not have to do the Closing Number.
What are the Required Rehearsals?
There are two required rehearsals. Attendance is mandatory for both rehearsals. If a student is absent, she will not be assigned a spot. There are many children on stage at once, which makes the routine very exciting.
However, with choreographed quick entrances and exits, it can be confusing if one student does not know where to go. It can also be unsafe as students may run into each other. Therefore, for safety reasons,
we cannot make exceptions to the attendance policy.
Rehearsal #1 - Friday, June 8, 2012 at the auditorium. Each show will rehearse separately:
- Show #1 (Saturday night show) — Closing Number rehearsal is at 4:15 pm (Please arrive 15 to 30 minutes early)
- Show #2 (Sunday noon show) — Closing Number rehearsal is at 5:15 pm (Please arrive 15 to 30 minutes early)
- Show #3 (Sunday 2:15 pm show) - Closing Number is at 6:15 pm (Please arrive 15 to 30 minutes early)
- Show #4 (Sunday 4:30 pm show) - Closing Number is at 6:45 pm (Please arrive 15 to 30 minutes early)
- Show #5 (Sunday 7:00 pm show) - Closing Number is at 7:15 pm (Please arrive 15 to 30 minutes early)
Please have students wear the light blue "underwater themed" T-shirt and black shorts/pants to this rehearsal.
Rehearsal #2 — Saturday, June 9, 2012 at the auditorium. Times are:
- Show #1 (Saturday night show) — Dress Rehearsal begins at 5:00 pm (please arrive by 4:45 pm)
- Show #2 (Sunday noon show) - Dress Rehearsal begins at 9:00 am
- Show #3 (Sunday 2:15 show) - Dress Rehearsal begins at 11:00 am
- Show #4 (Sunday 4:00 show) - Dress Rehearsal begins at 1:00 pm
- Show #5 (Sunday 7:00 show) - Dress Rehearsal begins at 3:00 pm
IMPORTANT: We will begin with the Closing Number and Final Bow, then proceed to rehearse each routine in the order which it is in the program.
View some clips from a previous year's closing number.
Checklists
Here are some checklists for your convenience!
Things to Do BEFORE Showcase Day
- Attend "All About Parents Week" to find out more information about Showcase!
- Pick up a hair kit and/or make-up kit at the front desk.
- When the photographer comes, wear costume to class so you can get picture taken. Order both your
group and individual photos then!
- Know when your child's class is scheduled to be at Dress Rehearsal (located in costume binder at front desk).
- While you're looking at the binder, check the spelling of your child's name in the sample program!
- Put your child's photo, or a message, or an advertisement, in the Showcase Program.
- Order your DVD! Videotaping is permitted at the Dress Rehearsal, but not at the Spring Showcases!
- Purchase your tickets, and pick up your wrist band.
- Sign up to be a volunteer for backstage.
- Sign your teacher's thank-you card which will be located at the studio prior to the Spring Showcase. It will also be at Dress Rehearsal.
- Register for summer classes and camps to get your Early Bird Discount!
Things to Remember ON Showcase Day
- For the best experience, we recommend not scheduling a lot of other events or appointments so you can relax and enjoy this event.
- Bring your tickets and your wrist band. Your wrist band is required to pick up your child. The wrist band cannot be replaced.
- No video cameras or flash photography will be allowed on Showcase Day!
- ALL PERFORMERS will wait in the dressing areas through the ENTIRE SHOW.Parent volunteers will watch over each group and keep them busy while waiting. For safety reasons, no one will be permitted to take their child from the premises early.
- Pick up a program when you arrive. One free printed program is provided to each family. Due to the high cost involved with providing programs, we ask that families share programs. We try our best to avoid any typos, but unfortunately errors sometimes occur. Please understand that this is not intentional.
- Parents traditionally get their performers flowers or some other small gift for their performance. We will have some items for sale at the Showcase for your convenience. This is, of course, optional.
- Please be courteous to our staff and volunteers. Relax, have fun!
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